With ring binders so prevalent in business, it's important to maximize your business' efficiency with these simple organizational devices. Virtually everyone is familiar with ring binders, but discovering the fine details and accessories is what creates organized and professional presentation of materials.
The key to a professional and unique ring binder design is to think outside the box. Among such possibilities include the use of higher quality paper as well as organizational elements such as tabs, sheet protectors and pocket folders. For a proper portfolio, consider purchasing the following supplies for ring binders:
1. Economy binders store and organize your business' documents for minimal cost.
2. Quality paper can spice up the presentation of a portfolio, or prepare copy paper for storage with hole punchers.
3. Tabs, sheet protectors and pocket folders subdivide, protect, and further organize ring binder material.
Action Steps
The best contacts and resources to help you get it done
Distribute or store documents with a set of basic binders
If you haven't purchased any 3 ring binders for your business and want a cheap and simple solution, you have two options. Economy 3 ring binders have simple O-rings and are available for purchase in bulk. The D ring binder is a slightly more expensive option, designed for easier flipping between pages.
I recommend: Buy economy O-ring plastic binders wholesale from
Office Discount Club and D-ring binders from
Shoplet.com.
Print documents for your three ring binders on high quality paper
Beyond generic copy paper are several unique possibilities for your business' portfolios. Reinforced paper provides added strength with its rip-proof spine, keeping pages from tearing out. Make professional prints of photos or graphics with photo paper pre-punched for three ring binders.
I recommend: My Supply Depot sells reinforced loose leaf binder paper. Purchase photo paper from
ReStockIt.com.
Prepare documents for storing with heavy-duty hole punchers for the 3 and 2 ring binder
Remove clutters of paper around the office by hole-punching these papers and organizing them in binders. Conventional hole punchers only handle from five to 10 papers at once, but you can increase productivity by purchasing commercial hole punchers which prepare up to 72 papers in a single punch.
I recommend: Buy heavy-duty three- and two-hole punchers from
American Binding and
Instawares, respectively.
Print individualized tabs to make custom 3 ring binders
Tabs make subdividing and organizing information within ring binders all the easier. Save money on ring binder purchases by utilizing tabs, as they allow for storage of multiple subjects in the same unit. Also, use tabs to divide chapters and ease searching within your ring binders' contents.
I recommend: Design and buy customized tab prints from
XpressTabs.com.
SimPro does custom binders' tabs creation and also sells blank tabs.
Organize documents in a ring binder without punching holes by using pocket folders
Preserve artwork, graphics, or any other files which you cannot hole punch by placing them in sheet protectors or pocket folders designed for ring binders. Sheet protectors are clear plastic covers perfect for presenting a graphic without damaging it. Pocket folders protect regular documents from damage without the need to punch holes.
I recommend: Find inexpensive sheet protectors at
C-Line Products.
Sustainable Group sells recycled two-pocket folders designed for ring binders, with custom pockets for CDs and business cards.
Tips & Tactics
Helpful advice for making the most of this Guide
- For professional presentations, personalize as much of your portfolio with customized supplies for ring binders as possible. Print your company name and logo in as many places as possible to encourage brand familiarity with clients.
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