Figure out how high-tech you want your video projector rental to be

Some projector rentals are perfect for showing PowerPoint slides during a training session. DVD projectors are easy to use if you want to show a movie. You just have to pop the disc in. HD projectors create a detailed, realistic image on any kind of surface. Some presentations require an entire set up of equipment, including speakers.

I recommend: Not very tech savvy? You don't have to be--as long as you're going through reputable providers. Here's some advice for picking the right multimedia projector for rent. Search for projector rental providers using the directory at Projector Central. Click on any of the companies to see what they offer.

Examine the venue that needs the video projector rental

Are you planning a workshop with ten employees in the company break room? Or, are you delivering a presentation to dozens of potential clients? Or, maybe it's a huge outdoor event or concert. The venue will determine what you need. You can get standard computer projectors for rent or a multimedia projector rental, depending on your needs. Keep in mind that less than 1,000 lumens is perfect for a presentation to a small amount of people. On the other hand, a video projector rental with 6,000 lumens should be used for large events like conventions and trade shows.

I recommend: LCD Projector Rentals offers a variety of projectors for rent. They range from 1,200 to 25,000 lumens, depending on your needs and budget. Open Air Cinema has everything you need for outdoor film festivals, movie events and large venue attractions. They'll set up the multimedia projector rental anywhere, anytime.

Determine how much money you can spend on your projector rental

When searching for affordable projector rentals, look for hidden discounts offered by providers. Some offer discounts if you rent video projectors for a few days. You can rearrange your presentations to coincide with the projector rental. When renting computer projectors, you may need other equipment, too. Some companies offer package discounts.

I recommend: LCD Projector Rentals will take some money off if you order rental LCD projectors for several days.  Projector123.com has rates starting at $99 per day and $250 per week for 2,000 lumen projector rentals. Presentation Rentals offers package deals.

Ask what kind of support the video projector rental company offers

So, your video projector rental is dropped off--and you're left to figure out how to use it. What happens if it doesn't work? Tech support is essential so that your presentation goes off without a hitch. Some companies have people on-hand, others offer 24-hour tech assistance over the phone.

I recommend: Check out this cheat sheet.  It explains how to use a projector. Rentex offers free maintenance while you have the projector rental. Call or email them for tech support. Meeting Tomorrow offers on-site technicians for a cost of $75 per hour.

Figure out how the projector rental will be delivered

It's essential that projector rental providers get the equipment to customers at least one day before the event. If you go with a local company, an employee will bring over your projector. But, if you find a better deal at a nationally-based company, ask about shipping and drop-off information. You can't miss a big presentation because you're waiting for the multimedia projector rental to arrive. As for sending it back, some companies include a prepaid return air bill with your AV rentals.

I recommend: Check out Rentex. The company ships projector rentals anywhere within the United States in just 24 hours. Rentacomputer.com delivers AV rentals to 1,000 cities.