Evaluate your printing needs

Printer rentals are ideal for companies that produce large volumes of printed material. If your company prints marketing materials or large reports, then printers for lease would be a smart decision. For small printing or employee needs, a rental inkjet printer may do the job; but for larger quantities, a rental laser printer is the best choice.

I recommend: Evaluate the number of printed pieces your business produces and the purpose of those materials. If high quality graphics are important, consider a rental for laser color printer. Use a print cost calculator to find out how much money you could save with an in-house color printer. Or chat online with a live sales representative who can help you determine the best printer to meet your needs. At BuyerZone.com, answer 13 questions about your printing specifications, and the website will direct you to up to 4 printer suppliers.

Analyze the printer lease service agreement

There is nothing more frustrating than being under a tight deadline to deliver a proposal, and your printer stops working. Find out what the printer lease includes for technical support, service calls and routine maintenance. One of the advantages when you rent printers is on-site repair standard with most printer rentals.

I recommend: Check your lease contract to ensure you are getting the best service for your computer printer rental. Many rental companies offer online 24-hour service, but investigate the company’s ability to provide service at your place of business whenever needed. Rentex promises 24-hour access. Xerox responds to equipment service call requests 7 days a week, 24 hours a day.

Explore your printer rental upgrade options

One of the biggest advantages of printers for lease is keeping up with the latest technology. Several printer rental companies will upgrade your business to a newer, more advanced printer during the course of your lease contract. This helps you upgrade to newer technology for considerably less money than if you were to purchase a printer.

I recommend: Find out how often the printer lease company will upgrade your equipment. At Xerox, there are no penalties when you end your service agreement and sign up with a new printer rental upgrade. At the Xerox upgrade center, provide information about your current rental printer, and the company will share the latest products that are right for you. HP will upgrade your equipment during your lease, but be aware that your payment amount will change depending upon the price of the upgrade. Their lease program highlights provides user-friendly information about the financing and terms of HP equipment leases.