Copiers have come a long way in the past decade or two. Of course, with higher quality often comes increased cost. Advanced technology has impacted the pricing and costs of copiers, from small, basic models to sophisticated color photocopiers. You'll pay a lot more for a digital or inkjet copier that collates, staples and makes two-sided copies and produces over fifty copies per minute than you will for a copier offering fewer features.
Depending on your business and how often you need to copy documents, you might need a large office copier capable of making dozens of copies per minute, or maybe your work calls for the use of color copiers. In addition, you will likely need to factor in the costs of maintenance for your copy machines. Whatever your circumstances, when gathering information about the pricing and costs of copiers, consider the following:
1. Decide whether you need a top-of-the-line copier with all the bells and whistles.
2. Select a simpler and less expensive copier if your business does not generate a large number of copies.
3. Add in costs of copier maintenance and supplies.
4. Keep pricing down by buying a used copy machine.
Prepare to spend some money on high-end copiers for your high-volume business
If you're in a business that generates thousands of copies per day, a high-end copier that produces over 50 ppm (pages per minute) would work best for you. If you conduct more business through emails and faxing and find you don't need to make many copies throughout the day, then a smaller model is sufficient.
I recommend: Find a long list of high-end Xerox copiers, with monthly output capabilities ranging from 4,000 to 20,000 copies per month, priced in a range from just over $2,000 to several thousand dollars, at
Copier Repair Land. Choose from a comprehensive list of high-volume Canon copiers, valued at up to $50,000, for in most cases less than $10,000 at
Coast to Coast Copiers.
Avoid overspending on large copiers if smaller and simpler models will handle your needs
Bigger is not always better, or practical. If you find you send documents and other information vital to your business via email or fax and don't make a lot of trips to the copier during the course of your day, then a smaller, simpler copier will work for you. You'll fill your copying needs and save money in the long run.
I recommend: Get Kyocera Copystar small workforce copiers, from desktop to digital, and save from $100 up to $1,000 per copier at
Piper Cobey Copier Service. Buy a Sharp small business copier printer from
Copiers Warehouse, get nationwide installation and setup for under $200 and still pay less than half of what you would for the cheapest high-end copier.
Factor in repairs and supplies that add to the pricing and costs of copiers
Like any machine, copiers, especially workhorses that churn out hundreds or thousands of copies per day, will eventually start to wear down and need repairs. Copiers also require consistent replacement of certain parts, such as toner cartridges and developer, so it's a good idea to figure in the cost of copier supplies when buying a copier.
I recommend: Visit
Copiersales.com to find parts ranging from fuses to rollers to toner bottles, for all models of top brand copiers by Ricoh, Canon and more manufacturers.
Ken Nagele's Copy Tech Company can repair your copier, no matter the problem or job time frame, for a flat rate of just over $100.
Stay in or under budget by shopping for used copy machines
Although new copiers with all the top features are nice, perhaps your budget and your needs prevent you from indulging. If so, you might consider buying a used copier. A completely refurbished machine will cost you much less and, with proper maintenance, can last a long time, providing you with the quality and quantity of copies you need to keep your business documents flowing.
I recommend: Find used and refurbished multifunctioning and even digital imaging copiers from top names such as Ricoh, Canon, Toshiba and Konica for half and even some cases a third less than the manufacturer's suggested retail price at
Copiers4Less. Get high-end copiers with 56 ppm capabilities from top copier manufacturers for hundreds of dollars less than new machines, and get free shipping, from
CopiersRefurbished.com.
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