Portable Document Format file, or PDF file, is a 2D document with a fixed format that maintains your page layout, fonts and images no matter what your platform or computer. PDF format is easy to use and has become the company-wide publishing standard for many businesses.
With a PDF file viewer, you can streamline brochures and other documents to committee members, teams and leaders, so everyone sees the same design or layout. Your business process can flow effortlessly, without delay or the need to convert documents from PDF to another format for editing.
Using and reading PDF files will save steps and boost productivity. PDF file format is a global document exchange format with many benefits:
1. PDFs keep the format in tact making PDF file format ideal for presentations, application forms, tax returns, license agreements, tender documents, quotations and logos.
2. You can distribute or email secured PDF files anywhere at little cost and print them out at other locations.
3. With a click of a button you can magnify PDF files up to 1600 percent, without affecting the document quality.
4. You can easily navigate the PDF by keyword search, table of contents or hyperlinks.
Action Steps
The best contacts and resources to help you get it done
Find the right software for PDF files
PDF files are WYSIWYG, which stands for What You See Is What You Get. With the right software you can use a PDF file reader to open, create and alter PDF files. The built-in navigation lets you add hyperlinks and bookmarks, expanding your PDF's functionality. This way, you can create and present PDF Portfolios with multiple documents. Select software that is easy to use, with all the necessary features.
I recommend: With
Adobe Acrobat, PDF file conversion is easy. Adobe is an accepted industry platform, and a popular choice for Microsoft users. Get the full version to create polished PDF files.
Foxit Reader includes a multimedia player that lets you read, watch and listen to your PDFs, all at the same time. Foxit converts PDF documents into simple text files. You can highlight, type text or make notes directly on the PDF document. Foxit focuses on Linux and mobile device users.
Convert PDF files into other applications
Use a PDF converter and turn your PDF into an Excel spreadsheet, Word document or PowerPoint Presentation in minutes and easily edit PDF files with necessary revisions or convert your convert PDF's to RTF, text files or images.
I recommend: With
Able2Extract PDF Converter, you can convert PDFs into spreadsheets and documents. In addition, you can convert to images, such as JPEG's and TIFF's. Download a
trial version at no cost.
PrimoPDF allows you to create PDF's from over 300 different file types, or from virtually any files that print.
Use an online service to convert your PDF files
Using online conversion software to convert your PDF files is simple. Upload your file, enter your email address, and the PDF creator will quickly convert your file to PDF format and deliver it to your inbox. Or, you can download or install online conversion software and complete the process yourself.
I recommend: PrimoOnline provides a quick and easy way to create PDF files online. They'll email them to you once the files are ready, so you don't have to install or download any software.
Neevia Technology offers document converter software that is easy to use. It lets you convert all your Microsoft Office products, WordPerfect, HTML, AutoCAD DWG, PostScript, and many other document types to PDF, PostScript, JPEG, TIFF, PNG, PCX and BMP.
Tips & Tactics
Helpful advice for making the most of this Guide
- You can combine multiple documents or multiple PDF files into a single PDF file, making it that much easier to move documents.
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