Guide to Office All-in-Ones

What to buy

Before settling on an all-in-one, consider how it will be used, the expected volume for each function (fax, scan, print, copy) and whether you may need separate machines.

I recommend: Buyerzone.com can help you decide which device best suits your needs and budget. HP, a top multi-function machine choice for small business, offers helpful tips on how to select a multi-function machine.

How much is it?

All-in-ones vary in price depending on whether you buy a laser or an ink jet version. The less expensive ink jets cost an average of $150 to $300. Laser versions average $400 and up, but are usually faster, quieter and have better resolution.

I recommend: In addition to HP, Canon and Xerox are top line companies that sell multifunction printers. Epson is known for low-cost machines popular among small businesses. Office Depot carries a selection of expensive models.

Standard features

Three must-have features for an all-in-one are: a flatbed, color printing/copying capability and speed. Flatbeds make it possible to scan printed materials including text, photos or other images. Color is great for making flyers and brochures. Speed, which is determined by pages per minute (ppm), is essential for big print jobs.

I recommend: Check About.com for ratings of all-in-ones.

Setting up shop

Typically, you will need three cords to start: one USB cable for the computer, one to the phone jack for faxing and one for power. You will also need to use a set-up CD, which will install necessary drivers and scanner software on your computer.

I recommend: Don't forget your USB cable. They are sold separately; find them at Best Buy, Circuit City or any store where computers are sold.