Determine Your Needs

Figuring out the best filing and storage system for your office space doesn't have to be a stressful situation - contrary to popular belief, there are many new designs and styles of cabinets that will fit into your existing space. First, take a look around: do you have pre-existing cabinets, and if so, are you keeping them or disposing of the old cabinets & transferring the documents? Once you've determined this, you'll have a better idea as to how much 1) floor space and 2) filing storage you'll need, since you'll probably be sorting and disposing of some old files when upgrading. If you're implementing a brand-new system, try to determine a) how often you'll be adding new files and b) how long you will be keeping them. If you need a maximum amount of storage in a minimum amount of space, choose cabinets whose dimensions suit your environment and can be expanded to accommodate your changing needs.

I recommend: For example, if you have high ceilings and don’t need to access the documents every day, you may want to choose a taller file cabinet. Select a style such as the HON 310 Series 26-1/2" Deep Full-Suspension File, a 5-drawer filing cabinet featuring steel ball bearing suspension for superior performance. Available in sleek black, this file is sure to compliment any décor and with the HON® Limited Lifetime Warranty, it’s  sure to serve you for years to come. However, if you need easier access and more flexibility, you might want to choose a filing cabinet such as the Mayline File Harbor Cabinets which allows you convenience as well as economy of space. This filing system is sized like lateral files, but more space-efficient; its door design also keeps aisles obstacle-free. Another great option is the TENNSCO Filing System (model TNNAS36LSD). This modular filing system expands as easily as adding another shelf, allowing you to stack more tiers within reaching height. These files not only cost less per filing inch than conventional filing cabinets, but also give you the option to add more units based on your storage requirements – an economical and efficient storage solution.

Take Accurate Measurements

After you've determined what sort of unit you'll be installing, be sure to take accurate measurements of your floor space (i.e., where the cabinet will be housed), ceiling and doorway width, and even surrounding furniture, cubicles and other interior features. This will not only ensure your cabinets will fit properly within the given space, but assist you (or your movers) when it comes to setting it up within your office.

I recommend: Check out About.com for more tips on choosing, measuring and purchasing your new filing system.

What's Your File Style?

Depending on your décor, choose cabinets that will compliment your surroundings - with so many styles to choose from, you're certain to find filing storage that is functional as well as attractive.

I recommend: If you are looking for a traditional and practical storage solution, FireKing File Cabinets offer the added benefit of one-hour “Record Protection Equipment”, ensuring protection against a 30-ft. drop or collapsing ceilings. Their sturdy design also defends against water damage with a Manufacturer’s lifetime warranty on all parts, as well as a Lifetime after-fire replacement guarantee. If you’re looking for a more modern filing option, check out Samsonite’s line of cabinets and files, who offer a versatile system of office furniture designed to create flexible workstations. I particularly like the Monarch Freestyle Mobile Pedestal File Cabinet, whose compact dimensions and clean lines fits perfectly into a variety of professional environments.  Visit Ehow.com for more useful decorating tips and general shopping advice.