Narrow the field

Because each business is different, you're going to have to evaluate your needs and check out your options, including pricing, which varies widely.

I recommend: The Software Network has a handy listing of common Expense Report Software with short descriptions.

Do it online

Web-based expense report options let you manage your expense reports via a browser and often contain excellent reporting and management features, in addition to other services.

I recommend: ExpensePoint is a low-cost but feature-rich web-based expense management solution that offers easy access, detailed reports and no software to install or maintain. You can pick an ExpensePoint solution that fits any size business. Other options to look at include Gelco Expense Management, ExpenseAnywhere, and Expensewatch.com Essential.

Integrate with QuickBooks

If you use Intuit's QuickBooks small business financial software, consider an expense reporting solution that you can integrate with the program.

I recommend: Check out the QuickBooks-compatible ExpensAble.

Use a spreadsheet

If you use Microsoft Excel, you can use a spreadsheet-based template to ease expense report handling and management. Again, this option lacks more robust features available on Web systems or in productivity software packages.

I recommend: Start with a look at MicroSheet Systems.

Run it on your PC

Software-based solutions run on your own PCs or servers and can often have Web-based interfaces.

I recommend: Start with a look at ExpenseWatch, ExpenSite, and Zoom Systems.

Buy a bigger package

Consider if you can benefit from a solution that has additional scope. For instance, do you need to track employee hours? Project-type expenses? If so, consider a solution that has additional functionality or modules that you can add on in the future.

I recommend: NetSuite gives you a wide package of financial tools, including expense reporting.