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Chris Maxcer

Guide to Expense Report Software

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Expense report software helps your employees file their expenses more efficiently and helps your business meet tax and accounting guidelines. In addition, software solutions can ease manager approval, provide automatic routing and speed processing time for employee reimbursements. There are three kinds of expense report solutions:
  1. Spreadsheets: Inexpensive but feature-limited.
  2. Web-based services: Easy-to-manage, pay-as-you go online solutions offer easy access, quick reports and no software to install or maintain. 
  3. Software applications: Robust and installed on your own computers.

Action Steps
The best contacts and resources to help you get it done

Narrow the field


Because each business is different, you're going to have to evaluate your needs and check out your options, including pricing, which varies widely.

I recommend: The Software Network has a handy listing of common Expense Report Software with short descriptions.

Do it online


Web-based expense report options let you manage your expense reports via a browser and often contain excellent reporting and management features, in addition to other services.

I recommend: ExpensePoint is a low-cost but feature-rich web-based expense management solution that offers easy access, detailed reports and no software to install or maintain. You can pick an ExpensePoint solution that fits any size business. Other options to look at include Gelco Expense Management, ExpenseAnywhere, and Expensewatch.com Essential.

Integrate with QuickBooks


If you use Intuit's QuickBooks small business financial software, consider an expense reporting solution that you can integrate with the program.

I recommend: Check out the QuickBooks-compatible ExpensAble.

Use a spreadsheet


If you use Microsoft Excel, you can use a spreadsheet-based template to ease expense report handling and management. Again, this option lacks more robust features available on Web systems or in productivity software packages.

I recommend: Start with a look at MicroSheet Systems.

Run it on your PC


Software-based solutions run on your own PCs or servers and can often have Web-based interfaces.

I recommend: Start with a look at ExpenseWatch, ExpenSite, and Zoom Systems.

Buy a bigger package


Consider if you can benefit from a solution that has additional scope. For instance, do you need to track employee hours? Project-type expenses? If so, consider a solution that has additional functionality or modules that you can add on in the future.

I recommend: NetSuite gives you a wide package of financial tools, including expense reporting.

Tips & Tactics
Helpful advice for making the most of this Guide

  • Check out free trial offers and demos before you commit to buying.
  • If you're not sure about a solution, talk to a customer service representative at the company. Most will tell you what kind of business needs they serve best and if your needs fit their solution.

The official source of Expense Report Software is
the Expense Report Software page at Business.com

Featured Vendors

Sage MAS Software
Streamline Expenses, Assets & Reporting With Sage MAS Software. Read More Info Now.
www.SageMAS.com

ExpensePoint WEB - Web-based Expense Reporting - Free Trial
Register for your Free evaluation of this web-based expense report software now! ExpensePoint also has online/offline access feature. $1.50 per month.
www.expensepoint.com

Online Expense Management
Fully Customizable Expense Forms For companies with 25-5,000 Employees.
iEmployee.com

Time and Expense Software Directory
Compare expense report software using Capterra's free, comprehensive directory.
Capterra.com

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 Related Resources from Business.com Back to top 
 Recommended Solution Providers Back to top 

Automate expense control and compliance with online software.

ExpensAble integrates with QuickBooks and is specifically designed for small businesses.

Simplify expense reporting and management with this online system.

Online expense reporting and management is fully integrated with billing and payables.

Online expense reporting and management is offered for a wide variety of companies.


 Best Sites to Learn MoreBack to top 

White papers covering various aspects of expense software.


  CommentsBack to top 

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