Document organization supplies come in all shapes and sizes. The only limit is your budget. Find out the many ways you can organize the various kinds of documents in your place of business.
Documents solutions vary according to the different types of records you move throughout your workplace. Other challenges arise due to the way you display or store written information and the length of time you're required to keep documents. Another common problem surfaces because of the number of times your documents need updating or referencing. Fortunately, there are many solutions to help you when it comes to your document organization needs:
1. Physically organize documents by putting them into binders, file folders, or cabinets and shelves or in document display solutions.
2. Speed up your paper management processes by purchasing equipment to automate tasks like folding, opening envelopes and inserting documents into envelopes.
3. Find software and online solutions to manage documents electronically, as more information is now transmitted and processed in electronic format.
The best contacts and resources to help you get it done
Purchase document organization equipment and supplies to organize your paperwork
Put frequently-referred-to pages in slim plastic binders and purchase a desktop document organizer to hold them. Find file folders of all sizes, and store them in any number of file folder caddies: mount a plastic folder holder on the wall to keep it right at hand, find file cabinets of all sizes for you permanent filing needs, and get file storage boxes for those old financial records.
I recommend: Buy office organization supplies for filing and document storage at
Quill and
Office Depot.
Organize documents and literature with literature organization products
If you have promotional literature you need to display, or periodicals that need to be available for easy reference, buy specially-designed office organization supplies designed to hold literature. Put a set of brochures in a neat, wall-mounted rack. Organize the magazines in a countertop stand, or put the catalogs your employees always refer to in a rotating magazine rack.
I recommend: Purchase literature organization products at
OfficeZone and
ABC Office.
Obtain paper organization equipment to speed up repetitive jobs
If you open a lot of mail or send a large quantity of invoices, consider purchasing document organization equipment that automates the letter opening, folding and inserting. You can even get a folder inserter that will both fold the invoice and then insert it into an envelope.
I recommend: Order letter folders, envelope inserters and other paper handling machines at
Factory Express and
Advanced Document Systems & Supply, Inc.
Install document organization software to organize and manage your electronic documents
You may have documents that were "born digital" -- they were created on the computer and have never been printed on paper. Or you may have paper documents you need to scan in and store electronically. Solutions for both of these document storage dilemmas exist in the form of software that will help in organizing documents of the digital variety.
I recommend: Content Central from
Ademero is an all-in-one document management solution.
DocuXplorer software has 3 levels to fit every size business need.
Dymo File is a system that facilitates organization of scanned documents using barcodes.
Use online document storage and sharing solutions
If your employees need access to their files from a variety of locations, or if you need to share large files with your customers, online document storage and sharing services can help you in organizing documents online.
I recommend: Take advantage of online document storage and management functions in
Box.net and
Microsoft Office Live Workspace.
Related Resources from Business.com
Comments
Is any content on this page inappropriate? To let us know, please 
