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Guide to Conducting Public Records Research

How to find information with the click of a mouse


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Conducting research for public records used to be a tedious task filled with phone calls and trips to libraries, courthouses and other public agencies. Fortunately, these days you can find many records you may need – from background information on employees to corporate filings – on the Internet with the click of a mouse. And sometimes you can obtain public records free of charge.

Three ways researching public records can benefit a small business include:

  1. You can find criminal information on potential employees.
  2. You can find detailed corporate information on competitors.
  3. You can find judgments, liens and bankruptcy records when considering buying real estate or another business, or when assessing deals with customers, clients or business associates.

Action Steps
The best contacts and resources to help you get it done

Finding corporate and court records


Corporate records searches are a powerful tool. These documents may include anything from corporate filings information to bankruptcy records to business licenses.

I recommend: Experian has a service offering comprehensive online business public records reports, much in the way it structures credit reports. LexisNexis allows corporate clients to conduct searches, and Court Records has a variety of court- and business-related records.

Public background information on employees


Finding criminal background information on a potential employee is typically high on the list for any employer. This is normally included in a background check package, and there are countless places to find this information on the Web.

I recommend: Unless you go to a courthouse personally, you will usually pay to obtain general and criminal background information online. Intelius and Search Systems can help you get the job done.

People and address searches


Are you looking for someone or want to know an address? It's probably best to start with a free search engine, which normally has a people locator feature.

I recommend: Try Yahoo, Zabasearch or WhitePages for a free look. Or, for a fee, try US Search.

Search private records


There are a number of records you may seek on a potential employee that are nonpublic. These private records include medical records, social security numbers, credit information and employment history.

I recommend: Unfortunately, there is not much you can do about getting private records without consent. If a potential employee signs off, companies such as Accurate Information Systems and Corporate Screening Services specialize in pre-employment screening.

Tips & Tactics
Helpful advice for making the most of this Guide

  • Squeeze the most out of free sites before paying for information.
  • Beware: Public records (particularly free ones) on the Web may contain partial files.
  • Can the information you find be documented by more than one site? Check out a Web site's credibility by possibly calling its information line.
  • A good way to gauge the credibility of the site is to see who else has links to it, or read the "About Us" section.
  • The Web, and even the courthouse, may not be the most updated information available. There may be a lag time from when something is filed to when it actually is put into the system.

The official source of Conducting Public Records Research is
the Public Records page at Business.com


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 Related Resources from Business.com Back to top 
 Recommended Solution Providers Back to top 

Experian offers a business public records reports online, including Uniform Commercial Code, Corporate records, Fictitious Business Name (DBA), and Bankruptcy/tax lien/judgment search.

Ideal if you don't know the full name of the person you want to check. With this service, all you need is the person's email address, or phone number, or license plate number. Just enter any of this information, and you have their full name, phone number and current address.

Intellius provides a range of seach services for individual and businesses, including public records search, background checks, phone number verification, employee and tenant screening.

With very large investigative databases on the web, this service is used by reporters and private investigators alike. Choose this service if you need to perform comprehensive, current and accurate public records checks.

A valuable tool for public records research. Includes everything from county clerks to criminal courthouses.

Crack open complete investigative reports to uncover bogus information when you request background checks, pre-employment screening and employee verification records.

Resource of business information, corporate filings, property records, deeds, mortgages, criminal and civil court filings, inmates, offenders, births, deaths, marriages, unclaimed property and professional licenses.

With decades of experience managing the research needs of our clients, this service has mastered the ins and outs of the nation's court systems and agencies. Our skilled team can help you with a wide range of research projects that include performing legislative research and due diligence.

Find everything you need from public records to email addresses, this service provides timely and accurate information for your small business.


 Best Sites to Learn MoreBack to top 

Provides useful guides to public records research online. Specifically geared toward California, but still includes important general information on this subject.

A guide to professional products, industry news and links to public record research companies.

Links to articles that include how to research public records and where to go.


  Best Blogs and Forums Back to top 

Includes latest industry news, thoughts, tips and advice about public records.

Completely dedicated to public records research news and opinions.


  CommentsBack to top 

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