Guide to Backing up Your Computer Files

Critical files include banking and other financial records, inventory lists, electronic catalogs, customer data, marketing materials, presentations and much more. But data can disappear for many reasons. Hardware can fail, be damaged or stolen. Files can be accidentally deleted or computer viruses can make them vanish.

In short, danger lurks and you must be prepared. Having backup files available in the event of trouble could be the difference between staying open or having to shut down. There are several ways to do it.

1. One simple method is to copy or "burn" your files to a CD.
2. Or keep a secondary computer or external hard drive around to serve as your backup center.
3. You can also use an online service that lets you back up your data over the Internet.
4. Depending on the amount and type of data you need to save, you can use any one method, or a combination.

The key is to make certain at least one set of files is kept in another secure location. A process that literally takes just minutes can help protect years' worth of labor locked up in your computers.

Tips & Tactics
Helpful advice for making the most of this Guide

• Decide which files or data are critical to keeping your business operating.
• Select the method or methods you will use.
• Perform a full backup at least once a week. Backup any critical data daily to a removable device.
• Test your ability to restore your files at least quarterly. In other words, make sure the backup systems really work.
• Store your backups offsite – far enough away so a disaster won't strike both locations. You can also keep a full backup copy onsite.

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